Belmont & Edgware Cricket Club understands that your privacy is important and that you care about how your personal data is used. We respect and value the privacy of all of our stakeholders and will only collect and use personal data in ways that are described within this document, and in a way that is consistent with our obligations and your rights under the law.
Information About Us
For the purposes of the UK General Data Protection Regulation (GDPR) and the UK data protection laws including the Data Protection Act 2018, the controller is Belmont & Edgware Cricket Club ("BECC").
What Does This Notice Cover?
What Are My Rights?
Under data protection law, you have the following rights, which we will always work to uphold, including:
- Your right of access - You have the right to ask us for copies of your personal information.
- Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided below.
Further information about your rights can also be obtained from the Information Commissioner’s Office (ICO) or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office but we would ask that you give us the opportunity as the first contact to deal with your concerns.
What Personal Data Do We Collect?
We may collect some or all of the following personal data:
- Date of birth;
- Billing Address;
- Email address;
- Telephone number;
- Mobile Number;
- Payment information including bank and debit/credit card details;
- Occupation and education information;
- Guest Details;
- Information about your preferences and interests; and
- Health issues that are relevant to playing cricket
How Do We Use Your Personal Data?
Under the GDPR, we must always have a lawful basis for using personal data. We rely on the following lawful bases in order to process your personal data:
- Consent – by providing us with your personal data or by accessing BECC's website or interacting with its social media presence you are providing your consent for BECC to process your personal data;
- Legitimate interests – BECC has a legitimate interest in processing your personal data in order to achieve its objectives as set out in its Constitution; and/or
- Compliance with a contractual obligation – BECC may enter into a contractual arrangement whereby the processing of personal data is required in order to comply with certain obligations.
Your personal data may be used for one or more of the following purposes:
- Administering your membership of BECC;
- Administering your attendance or involvement at events or activities arranged by BECC, including cricketing matches or training;
- Communicating with you; and
- Supplying you with information that you have opted-in to (you may unsubscribe or opt-out at any time by emailing us at using the details below) .
You will not be sent any unlawful marketing or spam.
How Long Will We Keep Your Personal Data?
We normally keep members’ data after their membership lapses. This is because we find members sometimes later wish to re-join (occasionally after several years) and because certain personal data (e.g. information contained in match reports) is an important part of BECC's records. However, we will delete any former member’s contact details entirely on request.
How and Where Do We Store or Transfer Your Personal Data?
Data, including our main membership database, is stored in digital form on computers, which can also be accessed by mobile devices.
When emailing or communicating with you or for internal use using your data we will encrypt any sensitive data that needs to be sent.
Do we Share Your Personal Data?
We do not sell or share your personal data for other organisations to use other than set out below. Personal data may be shared, where necessary, with any league that we are entered into, any Clubs whose facilities we hire, and any other opposition should it be so required. Certain personal data may also be sent to third party service providers who assist BECC in achieving its legitimate interests, including suppliers of clothing and trophies.
In some limited circumstances, we may be legally or contractually required to share certain personal data, which might include yours, if we need to make a notification to our insurers or if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority, or the police for example.
How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. All subject access requests should be made in writing and sent to the email address below.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within 30 days and, in any case, not more than one month from the date of receiving your request. Normally, we aim to provide a complete response, including a copy of your personal data within that time.
In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
How Do You Contact Us?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please contact BECC secretary, Zack Gothelf at firstname.lastname@example.org.
Under the GDPR we do not have a statutory requirement to have a Data Protection Officer. The Executive Committee is responsible for ensuring that BECC discharges its obligations under the GDPR and is responsible for maintaining a log of data breaches and notifying the ICO and any members affected as necessary, in accordance with our legal obligations.
Changes to this Privacy Notice
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be made available online on our website: https://becc.hitscricket.com as well as publicly available in our main reception and office areas.
Your internet browser has the in-built facility for storing small files – “cookies” – that hold information which allows the website to recognise your account. Our website takes advantage of this facility to enhance your experience. You can prevent your computer from accepting cookies, but if you do, certain functionality on the website may be impaired. See our section on Cookies below.
Our website contains links to enable you to visit other sites of interest easily. Once you have used these links to leave our site you should note that we do not have any control of the other website. We cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Data collected about your interaction with this website is not transferred to or otherwise shared with the website you are transferring to.
How to Complain
The Club is not required to be a registered Data Controller with ICO, you may however refer any concerns to the ICO with reference to our handling of your personal data regardless.
The ICO can be contacted on 0303 123 1113 or Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF.
The ICO’s website is: https://www.ico.org.uk.